OurGroupOnline is a great way to manage your group's funds.

If you are your group's treasurer, please take the time to carefully read this chapter of the User Guide before you get started.

Your first steps will be to:

• Decide if you want to implement fund accounting and, if so, set up the funds, categories and transaction types as needed
• Create a Group Account for your group's checking account.
• Enter a starting balance for your group's checking account.
• Enter the starting balance for each member of your group, either by:
  • Uploading a file with those balances, or
  • Entering individual transactions.

You should also decide if you want to accept credit and debit card payments using either PayPal™ or Square, and configure your system accordingly.

You will then be ready to settle into a routine for managing your group's funds.

This will involve these activities:

• Accept payments at meetings from members
• Record all other deposits
• Record expenses associated with group activities
• Charge the cost of group activities to those members who participated
• Reconcile your monthly bank statement
• Charge dues to active members
• Send current balances to all members

The rest of this chapter will explain these operations in detail.